Overview
Baraka UK Deed Poll is a branch of Baraka Certified Translations & Services, based in Leicester since 2011.
We are committed to data security and the fair and transparent processing of personal data. The following Policy sets out our clients’ rights, our obligations, how we will treat the personal data which you provide to us in compliance with applicable data protection law, in particular the General Data Protection Regulation (EU) 2016/679 (GDPR).
Please read our Policy carefully as it contains important information on who we are, how and why we collect, store, use and share personal data, your rights in relation to your data, how to contact us and supervisory authorities in the event that you would like to report a concern about the way in which we process your data.
Who are we?
At Baraka UK Deed Poll, we deliver a proven and trusted service to make sure your Deed of Change of Name (more commonly known as a Deed Poll) is delivered legally and professionally. Baraka UK Deed Poll is a professional provider, managed by Aisha Barbara Farina, MCIL, a Chartered Linguist and Paralegal, Information Commissioner’s Office (ICO) Registered.
Our postal address is: 80 Halstead Street, Leicester LE5 3RD.
Our office is in 1A, Atkinson Street, Leicester LE5 3QA.
Our contacts are:
Helpline: 0116 215 3392
WhatsApp: 07815 500826
Online 24/7:
📧 info@barakaukdeedpoll.com
💻 www.barakaukdeedpoll.com
For the purposes of the GDPR, Baraka UK Deed Poll is the ‘controller’ of the personal data you provide to us.
Our 100% Acceptance Guarantee
We assure you that the Change of Name Deed issued by Baraka UK Deed Poll is legally binding, and as such, it will be accepted by UK record holders, including the Passport Office, DVLA, HMRC, banks, and similar institutions (excluding foreign embassies and consulates).
If any UK-based organization rejects your Deed Poll as proof of your name change, you will be entitled to a full refund of the fees paid to us. This will be subject to providing satisfactory evidence of the refusal and compliance with any reasonable requests we may have. This constitutes the extent of our liability.
Refunds will be processed within 2-5 working days.
Please note that our guarantee does not apply if:
- Your Deed Poll was incorrectly completed, signed, or witnessed.
- Your Deed Poll is not accepted by a non-UK record holder, such as a foreign government, embassy or consulate.
- You are attempting to change your name to suggest a title you do not legally hold.
- The record holder’s parental consent requirements have not been fulfilled.
- The record holder requires additional documentation proving that you are using your new name for “all purposes.” For instance, certain banks or the General Medical Council may require you to present your passport in your new name before acknowledging the change. Similarly, the Passport Office may ask for further evidence showing you have adopted your new name in all aspects of your life.
- The record holder believes your new name violates their policy on inappropriate or temporary name changes.
- The Passport Office rejects your application as a dual national because you haven’t changed the name on your other passport.
If you’re unsure whether your Deed Poll falls under our guarantee, please contact us before making your purchase.
Cancellation
The following information is provided in accordance with The Consumer Contracts (Information, Cancellation, and Additional Charges) Regulations, and The Distance Selling Regulations.
Under these Regulations, you have the right to cancel your order within 14 days of submitting your application. However, as we begin preparing your Deed Poll documentation before the end of the cancellation period (fully performing the service you requested), your cancellation rights are limited to the time between when you submit your application and when we start preparing your Deed Poll documents. This is in accordance with section 36(2) of the Regulations. By placing an order, you agree to waive your 14-day cancellation rights under the Regulations. Therefore, if you wish to cancel and receive a full refund (if payment has been made), you must inform us via email before we start preparing your Deed Poll documentation.
Mistakes
If you made an error in the Application form, you must notify us within 28 days of receiving your documents. In this case, you will need to place a new order and pay for the corrected Deed Poll.
If we are responsible for the mistake, we will issue a free replacement, which will be dispatched within 1-2 working days. Our mistake will be identified if the details on your Deed Poll do not match the information you provided in the Application Form. You must inform us of any such errors within 28 days of receiving your documents.
Price and Payments
Online Application:
- £29.00 for the your Deed Poll.
- £13.00 per additional certified copy or replacement.
- £4.99: tracked delivery via Royal Mail (next day service).
In Person Application (previous booking):
- £50.00 for the your Deed Poll.
- £13.00 per additional copy or replacement.
We accept the following payment methods: credit or debit card, Paypal, cash (when you visit our office in person).
Personal Data Collection
We may collect and process the personal data that you share with us when you fill in the Application Form on our Website. Also, we may collect your data when you correspond with us by phone, e-mail, or in writing.
In case of a Child Deed Poll, if you provide information to us about any person other than yourself, particularly the data of the child and the other parent/guardian, you must ensure that they understand how their information will be used, and that they have given their permission for you to disclose it to us and for you to allow us.
How do we use your personal data?
We will process your personal data only for the purpose of drafting your Deed Poll. We will never share your personal data with external services or providers, unless if required by Law, including responding to requests by government or law enforcement authorities, or for the prevention of crime or fraud.
We take all reasonable steps to ensure that our staff protect your personal data and are aware of their information security obligations in relation to the confidentiality, security, and lawful processing of any personal data.
We will retain your personal data in our database for a period of five years, to ensure we are able to comply with any contractual, legal, audit and other regulatory requirements, or any orders from competent courts or authorities.
We take reasonable steps to protect your personal data from loss or destruction. Once we have received your personal data, we will use strict procedures and security features to prevent unauthorised access.
Your rights to access, rectify and erase your data
Under the GDPR, you have various rights with respect to our use of your personal data:
- You have the right to request a copy of the personal data that we hold about you by contacting us at the email or postal address given below. Please include with your request information that will enable us to verify your identity. We will respond with 30 days of request. Please note that there are exceptions to this right. We may be unable to make all information available to you if, for example, making the information available to you would reveal personal data about another person, if we are legally prevented from disclosing such information. Or if your request is manifestly unfounded or excessive.
- We aim to keep your personal data accurate and complete. We encourage you to contact us using the contact details provided below to let us know if any of your personal data is not accurate or changes, so that we can keep your personal data up-to-date.
- You have the right to request the deletion of your personal data where, for example, the personal data are no longer necessary for the purposes for which they were collected, where you withdraw your consent to processing, where there is no overriding legitimate interest for us to continue to process your personal data, or your personal data has been unlawfully processed. If you would like to request that your personal data is erased, please contact us using the contact details provided below.
Product Type and What You Will Receive
The product provided is a Deed Poll (Deed of Change of Name). We use 160gsm high quality cream coloured paper, and each document will contain anti-forgery features: our Hologram, Embossed Red Seal and Gold Crest.
The envelope you receive will contain:
- One Deed Poll.
- Any duplicate copies you ordered.
- The Instructions Guide, including a Cover Letter example and a list of organizations you may need to notify.
- The Tree Planting Certificate in your new name (we plant a tree for every Deed Poll we process).
Intellectual Property
All content on the barakaukdeedpoll.com website, including but not limited to text, images, and graphics, is protected by copyright, trademarks, database rights, and other intellectual property laws. You may view and display the content on a computer screen, store it electronically on a disk (but not on any server or network-connected storage device), or print one copy for personal, non-commercial use, provided all copyright and proprietary notices remain intact. You may not otherwise reproduce, modify, distribute, or use any content from the barakaukdeedpoll.com website for commercial purposes.
Additionally, all materials provided through our products, such as the Deed Poll and associated templates, guides, and other documents, whether in electronic form or printed, are protected by copyright and other intellectual property rights. These protections apply to both digital and printed materials. You may not reproduce, modify, distribute, or use these materials for commercial purposes.
Liability
All materials on our website or provided through our services are intended for informational purposes only and should not be construed as legal advice.
You agree that Baraka UK Deed Poll will not be liable for any incidental, consequential, or indirect losses (including but not limited to loss of income, profits, anticipated savings, privacy, or data) or any other direct or special damages arising from the use of our products, services, or website.
Complaints
If you believe that your data protection rights may have been breached, and we have been unable to resolve your concern, you may lodge a complaint the applicable supervisory authority or to seek a remedy through the courts. Please visit https://ico.org.uk/concerns/ for more information on how to report a concern to the UK Information Commissioner’s Office.
Links
Links to other websites are provided by us in good faith and for information only. We disclaim any responsibility for the materials contained in any web site linked to this site.
Disclaimer
Baraka UK Deed Poll is not affiliated with any government agency. We operate solely as a document provider for self-declaration of unenrolled deed polls. Our goal is to support you throughout your name change process, just as we have successfully done for thousands of UK residents.
Your access to this site may be occasionally restricted to allow for repairs, maintenance or the introduction of new facilities or services.
Changes to our Policy
Any changes we may make to our Policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our Policy.
© All rights reserved by Baraka UK Deed Poll, a branch of Baraka Certified Translations & Services, based in Leicester since 2011.
Last update: 12/10/2024, at 04:00 PM
Contacts
📬Postal address: 80 Halstead Street – Leicester, LE5 3RD
📅 Office Operating Hours: Monday – Friday, 10am – 6pm
1A Atkinson Street
Leicester, LE5 3QA
📞 Helpline: 0116 215 3392
📱💬 WhatsApp: 07815 500826
Online 24/7:
📧 info@barakaukdeedpoll.com
💻 www.barakaukdeedpoll.com
